Office Fires

Prevention

 Control smoking:

  • Provide a safe designated area for smokers. This will help prevent uncontrolled smoking are "hidden" areas that typically have combustibles and are not normally occupied by someone.
  • Suitable "ash trays" and containers should be provided for butts and matches. DO NOT provide trash containers in designated "smoking areas."
  • Clearly communicate the smoking policy to all employees and visitors.

  Electrical Hazards:

  • Avoid use of extension cords. These are for temporary use only. If an outlet is needed, have a licensed electrician install one.
  • Be sure all electrical appliances meet the standard for safety of a third party testing lab, such as Underwriter's Laboratory (UL).
  • Discontinue use of any piece of equipment that is not functioning properly, is hot or gives-off an odor.
  • Turn off power to all small appliances and lights as possible at the close of business. This includes personal computers, but is especially important for small space heaters, coffee makers, air cleaners etc.
  • Provide air space around equipment that needs to stay cool when operating. This includes personal computers, "bricks" for lap top computers, copier machines etc.

 Housekeeping:

  • Discard trash/recyclable paper regularly. Large quantities, such as cartons from new equipment etc. should be removed immediately.
  • Keep combustibles, such as storage and trash containers away from small space heaters.
  • Keep combustible materials such as files, manuals, boxes, etc. in closed metal cabinets.

 Inspections & Security:

  • Conduct frequent inspections of fire prevention items listed above. Document findings and provide a procedure to correct deficiencies immediately.
  • Deter the treat of Arson with good accountability of all employees and visitors. Ensure good key control of limited access areas.

 

Emergency Action

 Evacuation Planning:

  • Communicate evacuation plans to employees and visitors with posted routes, instructions and signs.
  • Evacuation planning should include a system to ensure all occupants have evacuated and are accounted for.
  • Occupants should be familiar with procedures with periodic drills and reviews.
  • Elevators should not be used for evacuation. Everyone should be aware of two closest exists.

 Emergency Preparedness:

  • Have a documented and frequently reviewed emergency plan.
  • Designated persons to specific tasks that are automatically carried out without much direction.
  • Designate a person to call the fire department directly. Do no simply rely on an automatic alarm and central station. Always make the call. Dial 911.
  • Ensure emergency notifications systems are in service and occupants are educated on proper use. This includes location and operation of alarm pull stations.
  • Consider reviewing proper use of portable fire extinguishers.
  • Review planning regularly so that plans are up-to-date and everyone is familiar with specific tasks and responsibilities.

 Maintain, Inspect, Test:

  • Test alarms systems regularly. Have a qualified service contractor inspect and test automatic sprinkler systems.
  • Inspect automatic sprinkler system control valves frequently for the open position. Valves should be locked, sealed electronically monitored. Consider locking and monitoring for maximum protection.
  • Inspect means evacuation routes to ensure all exits are clear and unobstructed. Exit doors should NEVER be locked. Check that exits are well marked and sings are lit. Verify evacuation plans are posted and up-to-date.

   

 

               Commercial/Business Series - Shelton Fire Prevention Bureau